Good Morning OGTC members
For any capital project totalling over £15k the Club are obliged to seek member approval regarding the project budget expenditure .
A note was sent on 15 March to advise an Extraordinary General Meeting {EGM} to approve or reject a proposal to spend up to £k 23 on a planned refurbishment of the main clubroom. (we have amended this to £30k) . The meeting to be held at the club on Tuesday 31 March 2026 at 7pm, with votes to be taken at that meeting along with any postal/ email votes, per the attached form for those unable to attend
The background is that, given
- the Clubs financial good health
- the ‘tired’ look of the clubhouse (clubroom) which has not been updated for over 10 years
The Committee set up a Project group to investigate and research options to freshen up the clubhouse in a reasonable period – likely next 3 months – at a reasonable cost (noting 2014 full refurb cost was over £k 45)
The Project Group, comprised four Committee members, Paul Heighton-Towers, Gary van der Byl, Jenny Howse and Steve Parker, with excellent technical input from Mike Minski (designer/adviser), and Dean Zarins (as a professional builder, responsible for our much lauded Garden Room) and also taking into account some thoughts from Rainbow Care (our prime daytime renters)
This Group decided early on, (in focusing what we could realistically do in the next few months) that the
scope of this refurb should be limited to ‘refreshing/ updating’ the Club Room
– that is the area through the lounge door – (so leaving the toilets / other elements of the club structure to a phase 2 project in a longer timescale, save for some minor repair improvement to showers already planned)
– note also we felt that the Kitchen was fit for purpose at present
Key areas in the clubroom assessed were
- Structural – Bar Counter etc
- Floors
- Chairs/tables
- Ceiling/lighting
- Windows
- Walls
We have costed (with at least 2 quotes on major elements) our proposal which will cover
- Flooring ~ 10k – new LVT (luxury vinyl floor to cover the tiled and carpeted area and the additonal space from our reducing the bar length and substantially opening up that space)
- Bifold Doors ~ 6k – replacing existing patio
- Building changes (primarily brick built bar reduction), minor electrical, plastering ~ 6k
- Other – Acoustics, window coverings, Painting etc ~ 8k
So total proposed capital (multi year benefit) budget £k 30
We felt that the wooden chairs/tables need replacing with something more modern, commercial and easily cleanable but these are not the subject of the refurb EGM – as it is a more minor spend / shorter term write-off and can be sorted in a shorter timescale, once the Clubhouse work is substantially complete .
The Project Group do hope you support this Refurb budget proposal – it will keep the club looking attractive and functional for both existing members/users and for prospective club members in the next decade or so
The Project Group will be at the EGM if any you have any questions, or can answer by email through the Secretary (Secretary@oadbytennis.co.uk)
Kind Regards
OGTC
Click here for Proxy Voting form
In passing, by way of information for members, Please also note that OGTC are looking at our Club applying for CASC (Community Amateur Sports Club) Tax status – which both Carisbrooke Tennis Club and Leicestershire Tennis Club are now approved for, and for which our advisers are supportive of our initiative .
Such status will give the club various tax / tax category (VAT, Local Rates) benefits over some years into the future at minimal cost to apply
– we will advise if minor changes to the organisation’s Articles are required – which we believe is likely to be the case- these would need member approval – we will write further in due course on this matter once our proposals are finessed and ready
Oadby Granville Tennis Club